Admin Security Officer Job at World Vision International

Field Security Officer

Admin Security Officer Job at World Vision International

The Job: Admin Security officer

To establish, manage and coordinate administrative functions for the World Vision office in Baghdad according to World Vision standards, policies and procedures in order to ensure a smooth running of the office and in particular the administration department including the movement of staff and visitors and team house management.

MAJOR RESPONSIBILITIES:
Administration Officer:
  • Design, implement and oversee the maintenance of administrative / filing systems for the efficient functioning of the office.
  • Ensure that any Admin Manager requests are immediately executed and follow up on any pending issues.
  • Provide administration support to all departments and sectors with the RD approval.
  • Organize, manage and oversee the maintenance of office support services including secretarial, data processing, housing, and office equipment purchases, building services and hospitality to visitors.
  • Ensure all documentation is appropriately filed according to World Vision standards.
  • Maintain an accurate visitor list and inform the Admin Manager and other relevant staff of new staff/visitors coming
  • Ensure that hotel bookings are made in time and communicated to staff arriving.
  • Ensure there is a secure Airport Pickup ( transportation )
  • Asset management
  • Back up for the Government relations consultant and Liaison officer
  • Following up the registration Process in Baghdad
  • Following with Lawyer
  • Process visa for all visitors and new staff
  • Inquire on visa requirements

KNOWLEDGE, SKILLS AND ABILITIES:

  • University degree in business or similar achievement and/or extensive work experience in administrative fields.
  • Experience in managing an administration department.
  • Experience in working in an emergency relief setting is desirable.
  • Good experience as a driver and managing a fleet of vehicles for an organization.
  • Verifiable and proven experience working in safety and security role
  • Native Arabic.
  • Good English communication skills, both oral and written.
  • Good communication skills, local language(s)
  • Thorough knowledge of MS Office and Lotus Notes.
  • Must be a self-starter, pro-active and excellent at multi-tasking.
  • Strong and demonstrated knowledge of administration principles.
  • Excellent organizational and coordination skills
  • Must be able to work under pressure
  • Good understanding of World Vision administration standards
  • Must have cross-cultural sensitivity, flexible worldview and emotional maturity
  • Ability to work in and contribute to a team building environment
  • Hold a valid driver license

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