International Participants Executive Assistant at Expo 2020

General Office Clerk

International Participants Executive Assistant at Expo 2020

The Job: International Participants Executive Assistant

The International Participants Department at Expo 2020 Dubai is responsible for the management of country and multilateral participation at the Expo.

Opportunity Responsibilities

The role of Executive Assistant for International Participants department is to ensure effective support to all activities and agenda of Vice President and the team

Main responsabilities of the role include:
  • Supports project management and maintains impeccable archive of all relevant documentation;
  • Prepares presentations and reports and ensures brand standards are used correctly on all correspondence;
  • Ensures appointment logistics and preparation requirements, follow up and recordkeeping;
  • Ensures supporting documentation is updated, distributed and ready for each appointment;
  • Drafts letters, work with IP team, correspondence and other required documents;
  • Writes meeting minutes, ensures follow up on action plans, and prepares expense reports and claims;
  • Assists with travel plans, itineraries and agendas, ensuring documents and logistics are prepared in advance;
  • Efficiently responds to any online or telephone queries in a calm and friendly manner;

 

Skills

4+ years in a similar role as well as:

  • A Bachelor’s Degree;
  • Fluent in English is a must and Arabic beneficial;
  • Strong planning and organizational skills;
  • Detail oriented with high attention to quality;
  • Strong communication skills;
  • Strong computer skills;

Apply On Company Site

December 22, 2018

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